Nordic Service Team Assistant

Business area: 
Ekonomi, Finans, Försäkring, Kontor, Administration, Kundtjänstarbeten, HR, juridik
The manufacture of wind energy plants in the on-shore segment has been our core competence and passion for around 35 years. With more than 28 GW installed capacity worldwide, our turbines supply sustainable energy to more than 80% of the global energy market and we are one of the largest companies in the wind industry. National subsidiaries in more than 25 markets and production facilities in Germany, Spain, Brazil, the USA, Mexico and India offer our more than 6,500 employees the opportunity for international and intercultural cooperation. We are growing and together driving forward the expansion of alternative energies worldwide - if you wish, from now on with you.
If you are passionate of renewables energies, you love working in teams and you share our values of Integrity, Colleagueship, Respect and Ownership we would like you to join the Nordex Group.
Job description
Are you looking for fresh winds in your life? Are you ready to reach new heights in your career?
Nordex Sweden is now looking for a Nordic Service Team Assistant to our Headquarters in Uppsala.
The position of the Service Assistant is based in the Nordex Uppsala office. The role involves supporting the Service Director and extended service team with administrative tasks in addition to the key accountabilities below. The role involves from time to time also standing in for tasks of the other assistants within Nordex Sweden when they are not available.
Responsible for the creation of Service Purchase Order Requisitions
Working in close alignment with the other assistants and administration team
Arranging of conferences and internal and external meetings
Calender management and alignment for Service Director and Heads of Service departments
Involved in meetings for creation of minutes of meeting and follow up action lists
Following up with extended team on actions and deliverables from meetings and conferences
Supporting with administration tasks in improvement inititaives for service department
Responsible to keep company service presentations and other templates up to date
Responsible for upkeep of the Nordic Service Microsoft Team site
Responsible for service documentation management on sharepoint and cloud drive
Handling of travel expenses for Service Director and Heads of Service departments
Booking of Travel for Service team when required
Support in the administration of regular reporting of KPIs to HQ and region
Assisting of onboarding of new staff when required
Assist other service staff with administrative requirements as needed
Further administrative tasks as required
Stand in for other assistants for vacation/sick leave etc.

Job requirements
Experience in administration or executive assistance
Or qualified in business administration or relevant qualification to suit assistant role

Education and qualification
Minimum high school education or equivalent
Fluent in English
Strong IT skills, especially MS Office (Word, Excel, Power Point, Outlook)
Experience in SAP would be an advantage

Personal profile
Flexible and able to deal with a number of items running concurrently
Outgoing, Self-motivated and committed
Able to work in a team and autonomously
Strong organizational skills and able to set priorities
Excellent communication skills internally and with external customers
Understanding of confidentiality (involved in confidential meetings)
Strong interpersonal skills
Available to travel from time to time

Any open questions? Feel free to get in touch with us!

Kajsa Karlsson
People & Culture Coordinator
Last Application Date